I am a registered sole-trader operating under the name of EllenEditorial to provide freelance proofreading and editing services.
This policy was last updated on 18 July 2018.
What personal data do I collect?
If you contact me by email, I will collect your name, email address, information contained in your email signature and any information you provide relating to the project you are contacting me about. I will also collect your phone number if you contact me by phone or text.
If we agree that I will work on your project, I will collect your postal address as I need to show this on my invoice to comply with the requirements of HMRC (the UK tax authority). I will also collect any files you send me to work on and any other information you choose to send me.
How do I store your personal data and for how long?
I keep your emails on my password-protected Gmail account. A PIN is required to access emails on my mobile devices. Working files are stored on the hard drive of my password-protected computer.
To comply with the requirements of HMRC, I keep your name and address in my accounting and invoice records for at least six years. I generally keep your working files for a similar length of time but will delete these sooner if you so require or as part of general file housekeeping, as long as I am complying with the law.
How do I use your personal data?
I use your data to contact you about your enquiry or the project we are working on and to comply with the requirements of HMRC.
I do not share your data with anyone else unless you give me your written permission to do so or I am required to do so by law. I do not generally sub-contract work to anyone else, but if this becomes a possibility due to unforeseen circumstances (e.g. illness or other emergency), I will only do so with your written permission.
If you contact me about a project that I am unable to work on, I may offer to help you find another editor from among my contacts. However, I will only pass on your personal data to a colleague if you give me permission to do so.
I may ask you to provide a testimonial for my website or directory entries, or ask if I can include the name of your organisation in a list of recent clients, but I will only publish this information with your permission.
If you contact me via the contact form on my website, the data in your message is automatically forwarded to my firstname.lastname@example.org email address and the data is stored in the same way as for other emails (see above).
My website contains links to other websites. However, I have no control over these websites and I have no responsibility for how they may handle any data or information you provide to them.
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